Part 1: Pre-Conference Preparation

1. 信息收集与确认 | Information Gathering and Confirmation

• 会议信息核实：确认会议名称、日期、地点、主题、议程、主办方、官方网站/注册平台。

Verify conference details: Name, dates, venue, theme, agenda, organizer, official website/registration platform.

• 注册与票务：完成注册，保存电子票/确认函。

Registration & receipt: Complete registration, save receipt/confirmation letter.

• 材料准备：根据议题准备个人名片、笔记工具、演讲材料（如需展示）、公司/项目介绍资料。

Materials Preparation: Prepare business cards, note-taking tools, presentation materials (if applicable), company/project introduction materials.

• 行程安排：预订机票/车票、酒店（优先选择会议协议酒店或附近住宿），了解当地交通、天气、货币及电源插头类型。

Travel Arrangements: Book flights/trains, hotel (preferably conference hotel or nearby), research local transportation, weather, currency, and plug type.

2. 技术检查 | Technical Check

• 软件安装：提前下载会议官方App（如有），安装必要的会议软件（如Zoom、Tencent Meeting等）。

Software Installation: Install necessary meeting software (e.g., Zoom, Tencent Meeting).

• 网络准备：确认会场Wi-Fi信息，或提前准备移动数据/国际漫游服务。

Internet Access: Check venue Wi-Fi details, or prepare mobile data/international roaming in advance.

Part 2: During the Conference

1. 签到与入场 | Registration and Admission

• 签到时间：建议提前15-20分钟到达，避免排队拥挤。

Check-in Time: Arrive 15-20 minutes early to avoid queues.

• 所需文件：注册确认函/二维码。

Required Documents: Registration confirmation/QR code.

• 领取资料：领取会议包（含议程、地图等）。

Materials Pickup: Collect conference bag (contains agenda, map, etc.).

2. 会场礼仪 | Conference Etiquette

• 守时：按时参加各场次，尊重演讲者与其他参会者。

Punctuality: Arrive on time for sessions, respect speakers and other attendees.

• 静音设备：将手机调至静音或震动模式。

Silence Devices: Set phones to silent or vibrate mode.

• 交流礼仪：提问前自我介绍，控制发言时间；私下交流请移至场外。

Communication Etiquette: Introduce yourself before asking questions, keep comments concise; move private conversations outside.

3. 社交与网络 | Networking

• 社交活动：积极参加茶歇、午餐、欢迎晚宴等环节，主动交换名片。

Networking Events: Actively participate in breaks, lunches, welcome receptions, and exchange business cards.

• 社交媒体：使用会议官方标签（#ConferenceName）分享见闻，关注主办方及嘉宾动态。

Social Media: Use official conference hashtags (#ConferenceName) to share insights, follow organizers and speakers.

4. 健康与安全 | Health and Safety

• 个人物品：妥善保管随身物品，重要文件备份电子版。

Personal Belongings: Keep valuables secure, back up important documents electronically.

• 健康管理：注意休息与饮水，备好常用药品，遵守会场安全指引。

Health Management: Stay rested and hydrated, carry personal medication, follow venue safety guidelines.

Part 3: Post-Conference Materials Acquisition

1. 官方资料发布 | Official Materials Distribution

【会议照片/视频】 Conference Photos/Videos: Official photography and recordings are typically released after the conference via:

• 官方小程序/App：请在大会指定的微信小程序或官方会议App内查看“照片直播”板块。

Official Mini-Program/App: Check the “Photo Gallery” section within the designated WeChat mini-program or official conference app.

• 统一云链接：主办方可能会通过会务邮箱或官网公告，发送包含所有会议照片的统一网盘链接（如百度网盘、Google Drive）。

Dedicated Cloud Link: The organizer may send a unified cloud storage link (e.g., Baidu Netdisk, Google Drive) containing all photos via the conference email or website announcement.

【学术论文集】 Conference Proceedings

• 正式出版：被会议收录的文章，将根据出版协议，在会后由合作出版社（如IEEE, Springer等）正式出版。

Official Publication: Accepted papers will be formally published by the cooperating publisher (e.g., IEEE, Springer) post-conference according to the publication agreement.

• 数字对象标识符（DOI）：文章被收录出版后，作者和参会者可通过出版社平台查询DOI号。

Digital Object Identifier (DOI): Once published, authors and attendees can search for the DOI on the publisher's platform.

2. 参会证书 | Certificate of Attendance

• 发放方式：电子版参会证书（Certificate of Attendance）通常在会议结束后的 1周内，由大会秘书处或会务组通过电子邮件统一发送至您注册时预留的邮箱。

Distribution Method: The e-certificate of attendance is typically sent uniformly via email to the address provided during registration by the Conference Secretariat within 1 week after the conference concludes.

• 重要提示 Important Notes
• 请务必在注册时填写准确且常用的邮箱地址。

Ensure you provide an accurate and active email address during registration.

• 邮件主题通常包含会议名称，请注意查收收件箱和垃圾邮件箱。

The email subject usually contains the conference name. Please check both your inbox and spam folder.

• 如需纸质版证书或有特殊格式要求（如添加身份证号），请根据邮件说明进行申请。

To request a paper copy or a special format (e.g., with ID number), please follow the instructions in the email.

Part 4: General Tips

• 着装要求：根据会议性质选择商务正装、商务休闲装或特定主题着装。

Dress Code: Choose business formal, business casual, or theme-specific attire based on the conference type.

• 环保参与：自带水杯、笔记本，减少一次性用品使用。

Eco-friendly Participation: Bring a reusable water bottle and notebook to reduce waste.

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