Registration Instructions

一、 注册类型 | Registration Types

1. 作者注册 (Author Registration)

• 至少有一名论文作者必须完成注册。

At least one author of each accepted paper must register for the conference.

• 已完成注册的文章必须到会宣读论文。

The registered paper must be presented at the conference.

• 如未满足上述条件，论文将不会被收录至会议论文集。

Failure to meet these conditions will result in the paper’s exclusion from the conference proceedings.

2. 参会类型选择

• 全文作者 (Author-Full Paper): 适用于计划在会上宣讲并发表论文的作者。请选择“Full Paper”类别。

Full Paper Presenter (Author-Full Paper): For authors who will present AND publish their paper. Please select the "Full Paper" category.

• 摘要作者 (Author-Abstract): 如仅计划在特定会议日进行宣讲但不发表论文的作者，请选择“Abstract”类别。

Abstract Presenter (Author-Abstract): For authors who will ONLY present on a specific conference day WITHOUT paper publication. Please select the "Abstract" category.

• 听众 (Listener): 其他合著者及陪同人员可注册为听众。

Listener: Other co-authors and accompanying persons may register as listeners.

3. 学生优惠 (Student Benefits)

注册时选择“Student”类别的参会者，需在注册系统提交有效的学生身份证明文件。

Participants registering under the category must submit a copy of their valid student ID to the registration system.

二、 注册流程与费用 | Registration Process & Fees

1. 注册步骤

• 线上注册：请登录在线注册系统或会议小程序填写信息并完成支付。

Online Registration: Please log in to the online registration system or conference mini-program to complete your information and payment.

• 材料提交：请在截止日期前，提交最终版论文 (Camera-Ready)及付款凭证一并发送至大会秘书处邮箱。

Document Submission: Please send your camera-ready paper and payment proof to the Conference Secretariat email before the deadline.

• 确认通知：在收到全额注册费并审核所有材料后，注册方可确认。确认函将发送至注册邮箱。

Confirmation: Registration will only be confirmed upon receipt of full payment and all required documents. A confirmation letter will be emailed to the registrant.

2. 费用标准与截止日期

• 注册费标准根据“早鸟”、“常规”、“现场”等截止日期而有所不同，请参照注册费用表。

Registration fees vary based on the “Early Bird”, “Regular”, and “Onsite” deadlines. Please refer to the registration fee table.

• 论文集出版：录用论文将发表于在线会议论文集。基础页数上限（例如：单栏格式8页，或双栏格式5页）因合作出版社的要求不同而异，请务必查阅您所参加的会议官网中的“作者须知”或“投稿指南”以获取准确信息。 超出基础页数上限的部分将按页收取超页费。

Proceedings Publication: Accepted papers will be published in the online conference proceedings. The maximum number of basic pages (e.g., 8 pages for single-column or 5 pages for double-column format) varies depending on the requirements of the cooperating publisher. Please be sure to check the “Author Instructions” or “Submission Guidelines” on the official website of your specific conference for accurate details. Extra pages beyond the basic limit will incur additional charges per page.

三、 支付方式 | Payment Methods

1. 在线支付：可通过在线链接访问在线支付系统。在线注册系统不收取额外手续费。请注意：信用卡支付可能产生由发卡行收取的小额货币兑换手续费，该费用由持卡人承担。

Online Payment: You can access the online payment system via an online link. No additional fees are imposed by the conference. Please note: Credit card payments may incur a small currency exchange commission fee charged by the cardholder’s bank, for which the cardholder is responsible.

2. 银行转账：所有银行手续费需由汇款方承担。

Bank Transfer: All bank charges are to be borne by the applicant.

四、 取消与退款政策 | Cancellation & Refund Policy

若参会者无法出席，可联系 大会秘书处 协商由他人替代参会。若无法替代，则适用以下退款政策：
If a registrant is unable to attend, they may, by arrangement with the Conference Secretariat, substitute someone else. If substitution is not applicable, the following refund policy applies:

若注册者无法出席会议，可提前与会议主办方协调，由他人代替出席。如无法采取上述解决方案，请参照以下退费条款：

1.会议开始日期前90天内：退回已付注册费的70%；

2.会议开始日期前60天至90天：退回已付注册费的60%；

3.会议开始前30至60天：退回已付注册费的50%；

4.会议开始前不足30天：不予退费。

If a registrant is unable to attend ICPAMI 2025, they may substitute, by arrangement with the conference organizer, someone else to attend the conference. If the aforementioned solutions are not applicable to the registrant, the following policies of cancellation and refund apply:

1. Up to 90 days prior to the conference date: 70% refund of the registration fees paid;

2. Less than 90 days, but more than 60 days prior to the conference date: 60% refund of the registration fees paid;

3. Less than 60 days, but more than 30 days prior to the conference date: 50% refund of the registration fees paid;

4. Less than 30 days prior to the conference date: No refund.

重要提示 | Important Notes

• 所有取消与退款请求必须通过电子邮件正式发送至大会秘书处。

All cancellation and refund requests must be made formally via email to the Conference Secretariat. or “No-Show” without a cancellation notice sent within the period specified in the policy, the registration fee is non-refundable. 

• 如最终缺席会议，主办方将不予退款。

No refund will be given for “No-Show” without a valid cancellation notice sent within the specified period.

五、 住宿 | Accommodation

• 会议组织方通常不为参会者代订酒店。参加线下会议的参会者请自行提前预订住宿。

The conference organizer generally does NOT book hotels for attendees. On-site participants are advised to make their own reservations well in advance.

六、 免责声明 | Disclaimer

• 不可抗力：会议组织方保留变更会议日期、地点和形式的权利。对于因“不可抗力”（包括但不限于自然灾害、动乱、恐怖活动、战争、疫情等组织方无法控制的情况）导致会议无法举行或受影响，组织方不承担退款或赔偿义务。

Force Majeure: The organizer reserves the right to change the conference dates, venue, and format, and shall be relieved of refund or compensation obligations if prevented or affected by “force majeure” circumstances beyond its control.

• 论文索引：会议内容将提交至相关索引数据库。检索结果以检索机构最终结果为准，会议主办方无法保证任何论文包含在任何特定数据库中。

Paper Indexing: Content will be submitted to indexing databases. As indexing services are independent organizations, the conference organizer cannot guarantee that any abstract or index entry will be included in any particular database.

• 防诈骗提示：投稿与注册请务必使用会议官网公布的官方渠道（在线系统、官方邮箱）。常规咨询可通过官网公布的微信进行。请勿相信任何非官方联系方式。如接到可疑电话、短信、邮件或发现可疑网站，请立即向我们举报。对于未经授权的第三方行为造成的任何损失，会议组织方概不负责。

Anti-Fraud Warning: Please use only the officially authorized channels for submission and registration, such as the online system and official email addresses published on the conference website. Regular consultations can be conducted through WeChat, as listed on the website. Do not trust any unofficial contacts. If you receive any suspicious calls, text messages, emails, or notice any suspicious websites, please report them to us immediately. The conference organizer accepts no responsibility for any losses caused by unauthorized third parties.